Over the years, Nigerian school administrators, especially, the lslamiyyah schools had paid Lip services to the proper keeping of records. All these schools do is simply teach and graduate students. However as observed by NTI, (2000:12) in 1964, a headmaster of one primary school in our neighboring Bauchi State was faced with one serious experience. A form containing many questionnaires about one of the old pupils of the school who was nominated to be appointed as the chairman of the Federal Public Service Commissioner was given to him to complete. The pupil graduated many years before the headmaster even went to primary school. Therefore, the headmaster did not know the man personally and did not know what to write about him. https://www.ziabis.com/

The only solution available to the headmaster was to turn to the school records. The school records showed the year the pupil was admitted, the year he passed out, the records of his good academic performance, records of annual prizes given to the pupil among others.

It was these records that helped the headmaster to correctly and accurately filled the form that assisted the person to be successfully appointed.

DEFINITION OF CONCEPTS

School records keeping: This concept according to NTI (2000:12) is the history of the school kept systematically. This means that the systematic growth of the school at various points in time need to be thoroughly recorded and kept by school administrators. it is the authentic register of instruments of officials accounts of transaction or accurance which are preserved in the schools office (Olanrewaju 200S).

Aleiyideino SC et al (202) defined record as a written statement about a happening. School record keeping according to these scholars are records that give a lot of information about the school that will enable the authority to take decisions and asses the progress of the school. Head of School shall refer to both head teacher and principal.

Student: It shall be used to refer to both pupils and students. These records according to Dibu-Ojerinde,00 and Tukur(ed) (2005:21) classified school records into (a) Statutory Records (b) Academic Records (c) Finance Records (d) Staff Record(e) General Records.

Also linking Muslim schools to the category of voluntary agencies interested in educational development, Eke, et al (2000:46) explained that the Izalatil bid’a Wa Iqamatis Sunnah group, the Jama’atu Nasrul Islam, is the Islamic Trust of Nigeria (ITN) among others have contributed immensely not only to the development of education but also to proper school records keeping in Nigeria. Here cognitive and effective domains are highly exhibited unlike public schools that deal with only cognitive domain.

It is in light of the above that we are going to discuss the classification of school records as listed by Dibu-Ojerinde 0.0 and Tukur H.as follows:

A). STATUTORY RECORDS

1. ADMISSION REGISTER

This is a register of admission, progress and withdrawal of students, it should contain the following particulars about the admitted students.

(a) Admission number (b) Name in full (c) Sex (d) Name and address of parent/guardians (e) Day Month and year of birth (f) Previous school attended (g) Last class read (h) Day, month, class, of admission (i) Records of progress (j) date of leaving school (k) Reason for leaving etc (1) Transfer certificate number.

All the entries should be hand-written and corrections should be made in such a way that the original entry and the correction are both clearly distinguished. It should be kept for not less than fifteen (15) years from the date of last entry.

2. ATTENDANCE REGISTER.

This is register that is kept for each class containing the particulars in respect of every student until such student leaves the school. Students’ regular attendance or otherwise can be traced here easily, it should contain (a) Admission number (b) Name in full, sure name first etc.

3. LOG BOOK.

This book contains records of important events happening in the school. The history of the school can be compiled from this record. It should be kept under lock and key.

4. VISITORS BOOK

This is a record showing names, address of all important visitors to the school as well as the purpose of such visit.

5. PUNISHMENT BOOK

The education law permits only the head of school or his representative to inflict corporal punishment on erring students. A proper reoord is kept containing (a) The name of the offender (b) The date of such punishment (c) The nature of offence (d) the person who administered the punishment etc.

This record helps to protect the teachers against aggrieved parents. It can serve as witness for the school to trace the trend of such students.

6. EDUCATION LAW

The school should keep Education Law with its regulations to assist the school in operating in line with such regulations.

7 NATIONAL POLICY ON EDUCATION

Each school must have a copy of the National policy on Education.

8, INSPECTION REPORT FILE

This is a record containing the reports of visits to the school by inspectors as it helps during follow-up inspections.

9. STAFF DUTY BOOK.

This is a record that shows a brief report of happenings in the school on daily basis. In secondary schools, the perfects also write daily report in prefect duty book.

10. MINUTES OF MEETING BOOK

There should be a hard cover book to be used for recording of minutes of meeting for easy reference to the decisions taken in meetings.

B). ACADEMIC RECORD

i) Approved copy of syllabus

ii) Academic Syllabus files

1. APPROVED SYLLABUS:

Academic programme of institutions are based on approved syllabus of the course to be run, it could be primary school syllabus, NTI syllabus for teachers colleges, WAEC/NECO syllabus etc. the school need a syllabus to follow.

2. SCHEME OF WORK

This is the aspect that breakdown the syllabus into teaching units. It is broken down into topics, performance objectives, etc. lit has to be kept by every teacher to be marked and endorsed by the headmaster.

3. RECORD OF WORK BOOK

This aspect further break down the scheme of work into weekly records of what the teacher has taught. It should be kept by teachers and cheeked and endorsed by the headmaster.

4. LESSON NOTE BOOK

One may call it lesson plan, it is like the site plan for the architect. It is prepared so that you follow it without forgetting a process. it reduces your energy of remembering the next step to do while teaching. It should contain topic, date, time of the day, duration of the lesson, age, sex, and class. Others includes: aims and objective, previous knowledge introduction, presentation evaluation and conclusion.

By yanam49

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